Patient Information
Last Name
First Name
Middle Name
Date of Birth
Social Security Number
Mailing Address
City
Zip
Home Phone
Work Phone:
Cell Phone:
E-Mail Address
Occupation:
Employer’s Name and Address:
Billing Information
Person Responsible for paying bill
Last Name (if different from above)
First Name (if different from above)
Middle Name (if different from above)
Date of Birth
Address (if different from above)
Social Security Number
Best Contact Number:
Employer’s Name and Address:
Please bring your driver license and insurance cards to your appointment
Emergency Contact
Person to Contact in Case of Emergency
Name
Date of Birth
Phone Number
Address
Relationship
Practice Information
Primary Care Physician
Preferred Pharmacy
Race And Ethnicity
Race: White African American American Indian European Other
Financial Policy
We strongly feel all patients deserve the very best medical care that we can provide. Everyone benefits when financial arrangements
are agreed upon. We have prepared this material to acquaint you with our policy. Our professional services are rendered to you, not
the insurance company. Payment for treatment is your responsibility.
Financial/insurance Agreements
Please initial
In the event I have no insurance coverage, I understand that I am responsible for payment of services rendered to me or my
dependents at the time of service. I understand if I fail to pay amounts owed: the clinic has the right to secure an outside
collection agency and/ or attorney to collect the unpaid debt and to report the unpaid debt to a credit- reporting agency. I
further understand that I will be responsible for any additional charges or fees necessitated by securing the collection
agency or attorney, including reasonable attorney’s fees. I hereby authorize the release of any information necessary to
process insurance claims and request payment of benefits to be made for services rendered to my dependents or to me. I
understand I am responsible at the time of service for paying any required co-payment and deductible.
Patient / Parent / Guardian
Relationship to Patient
Date
Hipaa
Due to the Health Portability and Accountability Act (HIPAA) of 1996, the following information must be filled out by each patient
annually.
With whom may we discuss information about your care, treatment or diagnosis?
discuss with us
Relationship
Signature (Patient or Patient if Minor)
Printed Name
Date
Electronic Medical Records History
Lonestar Foot & Ankle Group utilizes an Electronic Medical Records (EMR) System in our office.
We now have the ability to check your prescription eligibility and download your pharmacy history into our system.
We also have the added ability to fax mail order prescriptions, review prescription benefits, and drug formulary all while you are in
our office.
Signature
Printed Name
Date
Medical Records Request Form
All portions of this form must be completed to constitute a valid authorization for release of health information under the Health insurance
Portability Accountability Act (HIPAA) privacy regulations. If any field is left blank, the authorization will be considered defective.
Patient’s Name
Date of Birth
Social Security Number
I authorize the use and disclosure of health information about me as described below
Facility Authorized to Release my Health Information
Agency or Individual(s) Authorized to Receive my Health Information
Address: City, State, Zip
Telephone Number
Other (specify)
Health information that may be used/disclosed is limited to the following treatment dates:
Health information to be released to the above named agency/individual is to be used/disclosed for the following purpose(s):
“Health Information” identifies you (the patient) by name, and includes other demographic information about you. Information may include,but is not limited to medical records, x-ray films, slides, tracings, strips, ect.to include alcohol, drug abuse, communicable disease including HIV status, and/or psychiatric diagnoses compiled during my visit, encounter or hospitalization, or make copies thereof in accordance with the policies of this facility.
If applicable sensitive information listed above.
Protected Health Information used to disclose pursuant to this authorization may be subject to re-disclosure by the recipient and is no longer
protected by this privacy rule. If research-related Health Information is used or disclosed for continued research purposes, an expiration date
or event does not apply. This authorization will automatically expire 60 days after the date of signature below (except as indicated above),
unless an earlier date is specified, or at the conclusion of the specified event. I understand that I have a right to revoke this authorization at
anytime; in writing, as stated in the Notice of Privacy Practices, except where the facility has already made disclosures in reliance upon my
prior authorization. Treatment, payment, enrollment or eligibility for benefits may not be conditioned on obtaining an authorization if the
Health Insurance Portability Accountability Act prohibits such conditioning. If conditioning is permitted, refusal to sign the authorization
may result in denial of care or coverage.
Notice To Receiving Agency Or Individual : This information is to be treated in accordance with Health Information
Patient’s or Authorized Representative’s Signature
Date
Time
Relationship to Patient/Authority to Act on Patient’s Behalf
Witness’s Signature
Expiration Date or Event
General Patient Information
Thank you for choosing Lonestar Foot & Ankle Group as your healthcare provider. We are committed to providing you with quality, affordable healthcare. Because some of our patients have had questions regarding patient and insurance responsibility for services rendered, we have been advised to develop this. Please review and ask us any questions you may have.
Insurance. We participate in most insurance plans, including Medicare. If you are not insured by a plan we do business with, payment in full is expected at each visit. If you are insured by a plan we do business with, but do not have an up-to-date insurance card, payment in full for each visit is required until we can verify your coverage. Knowing your insurance benefits is your responsibility. Please contact your insurance company with any questions you may have regarding your coverage. Co-payments and deductibles. All co-payments and deductibles must be paid at the time of service. This arrangement is part of your contract with your insurance company. Failure on our part to collect co-payments and deductibles from patients can be considered fraud. Please help us in upholding the law by paying your co-payment and/or deductible at each visit. Non-covered services. Please be aware that some or all of the services you receive may not be covered or not considered reasonable or necessary by Medicare or other insurers. You must pay for these services in full at the time of visit and a signature is required from you prior to services being rendered. Proof of insurance. All patients must complete our patient information forms before seeing the doctor. We must obtain a copy of your driver’s license and current valid insurance to provide proof of insurance. If you fail to provide us with the correct insurance information in a timely manner, you may be responsible for the balance of a claim. Claims submission. We will submit your claims and assist you in any way we reasonably can to help get your claims paid. Your insurance company may need you to supply certain information directly. It is your responsibility to comply with their request. Please be aware that the balance of your claim is your responsibility whether or not your insurance company pays your claim. Your insurance benefit is a contract between you and your insurance company. Coverage changes. If your insurance changes, please notify us before your next visit so we can make the appropriate changes to help you receive your maximum benefits. If your insurance company does not pay your claim in 45 days, the balance will automatically be billed to you. Nonpayment. If your account is over 90 days past due, you will receive a letter stating that you have 20 days to pay your account in full. Partial payments will not be accepted unless otherwise negotiated. Please be aware that if a balance remains unpaid, we may refer your account to a collection agency and you or your immediate family members may be discharged from this practice. If this is to occur, you will be notified by regular and certified mail that you have 30 days to find alternative medical care. During that 30-day period, our physician will only be able to treat you on an emergency basis. Missed appointments. The staff at Lonestar Foot & Ankle Group understands that certain circumstances require rescheduling of an appointment. However, three or more “no shows” may result in a patient being discharged from the provider. A “no show” is defined as when a patient misses an appointment and has not called prior to the appointment time to reschedule, or is more than 15 minutes late. Our policy is to charge for missed appointments not canceled within a reasonable amount of time. A charge of
$25.00 may be billed directly to you. Please help us serve you better by keeping your regularly scheduled appointment. * Medicare recipients are exempt from the missed appointment charge.
* If you are a Medicaid recipient your health care plan will be notified of any and all missed appointments * If 3 or more appointments are missed you may be placed on a work in only list or even discharged from our practice.
Date/Time of Appointment. Patients will be called back according to their scheduled appointment time by healthcare provider. Every effort is made to assure that patients are seen as close to their scheduled appointment time as possible. Patients whose symptoms are severe, infectious, or change dramatically while waiting may be taken to a patient room as soon as possible for their appointment. We appreciate your understanding at all times.
Thank you for understanding our payment policy. Please let us know if you have any questions or concerns. Please visit our website at: www.lonestarfootandankle.com
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